Tender documentation & RFP support
Coordinate German and English requirements, evidence and response drafts for a defined procedure. Keep decisions and approvals with the responsible experts.
Remote services · Berlin, Germany
Turn one recurring back-office task into a reliable handover.
A focused remote back-office pilot for businesses that need cleaner records, organised documents and a repeatable way to get work done.
Defined scope · Reviewed outputs · English & German briefs
A focused starting point
When a back-office pilot makes sense
You have a repetitive task but cannot yet estimate its volume, exceptions or review effort. A pilot helps establish what can be handed over and what still needs your judgement. Suitable examples include updating an order-status sheet, preparing a document pack, maintaining a business directory or structuring approved customer information.
This service covers administrative preparation and data work. Bookkeeping decisions, legal advice, payment approvals, contract signatures and an always-on support desk are outside the standard scope.
Scope
What you receive
- A short workflow description: source, steps, output and decision owner.
- An agreed sample or batch processed against written rules.
- A review log separating completed items, missing information and exceptions.
- A reusable handover checklist and a recommendation for the next batch.
- A summary of time spent across setup, processing, coordination and checking.
Pilot budget
A limited first engagement
Guide budget: from €590, excluding applicable taxes, for up to six total working hours. The actual batch size is agreed after sample review. A messy document archive may consume the available time much faster than a structured spreadsheet. No case volume or completion date is implied by the guide price.
For recurring work, the starting planning range is €1,490 per month for up to 15 agreed hours. A written agreement defines allocation, response windows, review responsibility and treatment of unused time. Third-party software and complex integrations are quoted separately.
Illustrative work sample
From a status list to an action queue
Fictional example: an order list mixes “awaiting reply”, “waiting” and blank statuses. We map approved terms to a consistent status, retain the original value and flag blanks for your decision. The output has columns for record ID, previous status, proposed status, evidence and next action. We do not contact your customers or change order commitments unless separately authorised.
Your input
What we need before starting
- A representative, preferably anonymised sample and a description of the desired output.
- Rules for normal cases and a named person for exceptions.
- An approved access method, confidentiality terms and any required data-processing agreement.
- A target date and expected ongoing volume.
The first acceptance checkpoint is whether the output follows your agreed rules. If the pilot shows poor source quality or excessive exceptions, we recommend fixing the input before increasing volume.
Questions before you start
Practical answers
Will AI act on our behalf?
AI may assist with drafts, categorisation or formatting when agreed. Publication, payments, binding commitments and external messages require the assigned human approval.
Can you work directly in our system?
Only with approved, appropriately limited access. An export or test environment is preferable for the first sample where feasible.
What happens after the pilot?
You can use the documented process internally or request a separately scoped recurring service. The pilot does not automatically start a subscription.
Explore related services
Find the right starting point
Guide budgets explained
Choose the scope before comparing hourly budgets
A small prepared task can start from €590 for up to six total hours. Recurring editorial or administrative support is guided from €1,490 for up to 15 hours per month. A separate 60-hour process pilot at €3,600 is designed for repeatable administrative work with representative samples.
These models do not cover the same level of technical or specialist work. Tender strategy, legal assessment, development and combined technical website maintenance require separate scoping. All setup, coordination and review count towards the agreed budget.
Our priorities
Two focused services for international businesses
WordPress content operations
Maintain service pages, metadata, internal links and approved publishing tasks in your existing website. Work from a prioritised queue.
Start with a defined task
Request a scoped proposalWhat would you like to take off your backlog?
Tell us the task, approximate volume, current system and target date. We will check fit and propose a written scope before any work begins.